Privacy Policy
Last updated: October 16, 2026
⚠️ Read this first: AI runs NH3 Jobs — and AI makes mistakes.
NH3 Jobs is run by artificial intelligence. Our AI recruiter, "Jennifer," and our matching software talk to you, write to you, and make suggestions, often without a person checking each message.
AI gets things wrong. It can state the wrong pay, the wrong job details, the wrong company, the wrong schedule, or facts that are simply made up — and sound completely sure.
Do not trust anything the AI tells you until you have checked it yourself.
- Candidates: confirm the pay, the job, the schedule, the location, and the employer directly with the employer, in writing, before you decide anything — especially before you quit a job, move, or turn down other work.
- Employers: confirm every candidate's experience, licenses, certifications, work history, and right to work yourself. Do your own interviews and background checks. A match or score from our AI is a software guess, not a recommendation.
Nothing the AI says is a promise. It cannot agree to a price, a refund, a guarantee, a hire, a job offer, or any deal for NH3 Jobs, for an employer, or for a candidate. Only a written agreement signed by an officer of NH3 Jobs counts (Terms, Section 10.1).
By using NH3 Jobs, you agree that checking the facts is your job, and that you — not NH3 Jobs — are responsible for every decision you make.
Effective Date: October 16, 2026
This Privacy Policy explains how NH3 Jobs LLC ("NH3 Jobs," "we," "our," or "us") collects, uses, shares, and protects your personal information when you use nh3jobs.com, our applications, our AI assistant "Jennifer," and our messaging (email and text), together the "Service." It applies to both Candidates (job seekers) and Employers. By using the Service, you agree to this Policy and to our Terms & Conditions.
1. The Short Version
- We collect the information you give us (account, profile, résumé, contact details) plus some usage data.
- We use it to run the Service, to power AI matching and our assistant Jennifer, and to communicate with you.
- We do not sell your personal information.
- We do not share your mobile phone number or SMS opt-in/consent with any third party or affiliate for their marketing.
- We share Candidate profiles with Employers we believe are a fit, including companies that have not posted a job. You can tell us to stop at any time (Section 5).
- California residents (including job applicants) have rights to access, delete, correct, and opt out — see Section 9.
2. Information We Collect
You give us:
- Account information — name, email address, phone number, password, and role (Candidate or Employer).
- Candidate profile — résumé, work history, certifications, licenses, skills, location, job preferences, and other details you submit.
- Employer information — company details, job orders/postings, and billing/contact information.
- Communications — messages you send us or send through the Service, and your communication preferences.
We collect automatically:
- Usage and device data — pages viewed, actions taken, IP address, browser/device type, and similar analytics.
- Cookies and similar technologies — see Section 8.
From other sources:
- Public and third-party sources — for example, résumé databases and job boards, job applications made through our job board or partner sites, our own past recruiting records, professional and public profiles, and public company information used to build employer profiles or to source candidates.
- Recorded communications — every text, email, chat, and other message with us or with Jennifer is recorded and stored.
3. How We Use Your Information
We use your information to:
- Provide and operate the Service — accounts, job postings, applications, candidate sourcing, and introductions.
- Power AI matching and Jennifer — process, score, rank, summarize, and reformat profiles and job orders to assess fit and surface opportunities (see Section 4).
- Communicate with you — account and transactional messages, recruiting and outreach messages, job opportunities, customer care, and marketing — by email, text (SMS/MMS), and in-Service messaging (see Sections 6 and 7).
- Improve the Service — analytics, troubleshooting, security, and product development.
- Comply with law — legal obligations, enforcing our Terms, and protecting our rights, users, and the public.
4. Artificial Intelligence and Automated Processing
NH3 Jobs uses AI — our assistant "Jennifer" and our matching engine — to process your information, generate match scores and summaries, and surface opportunities and candidates. These are automated estimates that assist human decisions; they are not by themselves employment decisions. Employers make all hiring decisions, and you should independently verify AI output (see the Terms & Conditions, Sections 3 and 10). You may ask us about, or object to, automated processing of your information, and California residents have additional rights described in Section 9. We retain records related to our automated tools as described in Section 10 below.
AI summaries can be wrong.Our AI writes summaries, profiles, and answers about Candidates and jobs, and those may be incomplete or incorrect. Candidates can review and correct their profile at any time; NH3 Jobs is not responsible for errors in AI-generated content (see the Terms & Conditions, Sections 8 and 10).
Who processes your information with AI. To run Jennifer, matching, and our messaging, your information is sent to third-party AI providers, including Anthropic (Claude), OpenAI and other models through OpenRouter, Google (Gemini), and DeepSeek. Some of these providers may process information outside the United States. Your texts, emails, and chats are read by our AI and may be read by our staff.
5. How We Share Your Information
We share personal information only as needed to run the Service or as required by law:
- With Employers — by creating a profile, applying, or telling us you are interested, a Candidate authorizes us to share their profile — including résumé, contact information, work history, interview answers, and AI-written summaries — with Employers we believe are a fit, including companies that have not posted a job. A Candidate can tell us to stop at any time. Once shared, how an Employer uses or protects that information is the Employer's responsibility, not NH3 Jobs'.
- With service providers — vendors who help us operate the Service, including hosting and databases (Supabase, Vercel, Railway), email and text delivery (Brevo, Google Gmail, RingCentral, SmartLead), payments (Stripe), security and reliability (Cloudflare, Upstash, Sentry), contact data and verification (Apollo, MillionVerifier), and the AI providers named in Section 4.
- For legal and safety reasons — to comply with law, enforce our Terms, or protect rights, property, or safety.
- In a business transfer — in connection with a merger, acquisition, or sale of assets.
We do not sell your personal information.
Mobile/SMS information — never shared for marketing. Mobile phone numbers and SMS opt-in/consent information collected for text-messaging purposes will not be shared with, sold to, or rented to any third party or affiliate for their marketing or promotional purposes. Your contact details may be provided to Employers for job opportunities as described in Section 5, first bullet — never to third parties for their own marketing.
6. Email Communications
We send transactional/relationship emails (account, application, and service messages) and, with your consent, marketing emails. You can unsubscribe from marketing emails at any time using the link in those emails; we honor unsubscribe requests promptly. We comply with the CAN-SPAM Act: our commercial emails identify NH3 Jobs, include our physical mailing address, use truthful subject lines, and provide a working unsubscribe.
7. SMS / Text Messaging Program (10DLC Disclosure)
This section describes our text-messaging (SMS/MMS) program. By opting in, you agree to receive SMS messages from NH3 Jobs LLC.
Program & message types. If you opt in, you may receive: (1) Account notifications (e.g., interview scheduling and account status); (2) Marketing (e.g., new job opportunities that fit your preferences); and (3) Customer care messages.
How to opt in. You may opt in by submitting an online form on our website (for example, at nh3jobs.com/contact) or by checking the SMS-consent box on our forms. Consent is not a condition of using the Service or of any employment or introduction.
How to opt out. Reply STOP to any message to stop all texts; we will send one confirmation and then cease. You may also contact us at support@nh3jobs.com, through our website, or at (909) 810-1049.
Help. Reply HELP for assistance, or contact support@nh3jobs.com / (909) 810-1049.
Message frequency. Message frequency varies by message type — typically up to about 1 message per week per notification type; frequency is disclosed at opt-in.
Rates. Message and data rates may apply, depending on your carrier and plan.
Privacy. Your mobile number and SMS consent will not be shared with any third party or affiliate for marketing purposes (see Section 5).
Example messages.
- Account:"NH3 Jobs is contacting you regarding your interview scheduled with [Company]. Please check your NH3 Jobs account for details. Reply STOP to opt out. Reply HELP for help. Msg & data rates may apply."
- Marketing:"NH3 Jobs: a new opportunity that fits your preferences is now available. Log in to your NH3 Jobs account to see details. Reply STOP to opt out. Reply HELP for help. Msg & data rates may apply."
We text you within permitted hours under applicable law, maintain records of consent and opt-outs, and honor STOP across our systems. See also Section 9 of the Terms & Conditions.
8. Cookies and Tracking
We use cookies and similar technologies to operate the site, remember preferences, and analyze usage. We may work with analytics and advertising providers that use cookies to collect information about your activity over time and across sites. You can control cookies through your browser settings; some features may not work without them.
When you reach our site from an AI assistant (such as ChatGPT, Perplexity, Claude, Gemini or Copilot), or an AI assistant's tool opens one of our public pages, we record which assistant, which public page, and when. We also look at the request's headers to label it as browser-like, automated, an AI tool, or unknown, and we keep only that label. We do not record your name, IP address, device details, browser identification string or cookies with it, and we delete these records after 90 days.
We use Google Analytics to count visits, see which pages are read, and see where visitors come from. We do not use it for advertising. We use Microsoft Clarity on our public pages to make heat maps and session recordings that show how people use those pages, never after you sign in; all text you type or see is masked in those recordings. To turn this tracking off in your browser, visit any page of our site with ?notrack=1 at the end of the address (for example, nh3jobs.com/?notrack=1). Visit with ?notrack=0 to turn it back on.
9. Your California Privacy Rights (CCPA/CPRA)
If you are a California resident — including a job applicant or candidate — you have the right to:
- Know / access the categories and specific pieces of personal information we collect, use, and disclose;
- Delete personal information we hold about you (subject to legal exceptions);
- Correct inaccurate personal information;
- Opt outof the "sale" or "sharing" of personal information (note: we do not sell or share your personal information for cross-context behavioral advertising);
- Limit the use of sensitive personal information; and
- Be free from retaliation for exercising these rights.
To exercise your rights, contact us at support@nh3jobs.com or (909) 810-1049. We will verify your request and respond within the time required by law. You may use an authorized agent.
10. Data Retention and Security
We keep personal information for as long as needed to provide the Service, comply with our legal obligations, resolve disputes, and enforce our agreements; records related to our automated tools may be retained for up to four (4) years where required. We use reasonable administrative, technical, and physical safeguards to protect your information, but no method of transmission or storage is completely secure. To the fullest extent permitted by law, NH3 Jobs is not liable for unauthorized access to, or loss of, information caused by events beyond its reasonable control. Please do not include Social Security numbers, government ID numbers, or financial-account information in your résumé or profile.
11. Children
The Service is intended for users 18 and older. We do not knowingly collect personal information from anyone under 18.
12. Third-Party Links
The Service may link to third-party sites or job sources we do not control. We are not responsible for their content or privacy practices; review their policies before providing information.
13. International Users
The Service is operated from the United States and intended for U.S. users. If you access it from elsewhere, you do so at your own risk and consent to processing in the United States.
14. Changes to This Policy
We may update this Policy from time to time. We will update the "Last Updated" date and, for material changes, provide additional notice. Your continued use of the Service after changes take effect constitutes acceptance.
15. Contact Us
NH3 Jobs LLC
3417 Medici Way
Oceanside, California 92056
Email: support@nh3jobs.com
Phone: (909) 810-1049
Related: Terms & Conditions.