Maintenance Planner (Utility)

Qcells

Cartersville, GA

Estimated pay: Est. $28–$44/hr (market estimate, not employer-stated)

**Description**

**Maintenance Planner, Utilities**

==================================

**Position Purpose:**

=====================

To support safe, reliable operation of utility equipment through effective maintenance planning, scheduling, spare parts management, and oversight of vendor-managed inventory and consignment stock. Ensure labor, materials, tools, and vendor services are coordinated to reduce downtime and complete maintenance at the lowest reasonable cost.

**Position Expectations:**

==========================

Execution of assigned tasks and duties with focus on:

1. Safe work practices and identification of safety requirements during planning.

2. Accurate, complete job plans and dependable material availability for scheduled work.

3. Adherence to maintenance standards, purchasing procedures, and inventory controls.

4. Effective collaboration with Utilities Operations, Maintenance, Engineering, Purchasing, Planning & Controls and vendors.

5. Timely communication of schedule constraints, shortages, and improvement opportunities.

**Position Duties & Tasks:**

============================

**1. Plan and coordinate maintenance of utility systems and supporting equipment.**

• Review work requests, perform field assessments, and clarify scope and priorities with Operations and Maintenance.
• Develop job plans with work steps, labor estimates, parts, tools, drawings, contractor support, and applicable isolation and permit requirements.
• Develop weekly schedules and coordinate preventive, corrective, inspection, and shutdown work with equipment availability.

**2. Maintain work order quality and improve maintenance readiness.**

• Maintain the CMMS backlog, track planning constraints, and reserve or stage materials before scheduled work.
• Review completed work orders and technician feedback; update job plans, equipment records, parts lists, and follow-up work.
• Monitor schedule compliance, planned-work readiness, and delays associated with missing materials or incomplete planning.

**3. Manage spare parts and maintenance material inventory.**

• Maintain accurate part numbers, descriptions, equipment associations, storage locations, supplier information, and inventory transactions.
• Identify critical spares with Maintenance and Engineering; establish and review minimum and maximum levels and reorder points based on lead time, usage, and equipment criticality.
• Coordinate purchase requisitions, receiving, storage, issuing, returns, cycle counts, and discrepancy resolution.
• Identify obsolete, duplicate, and excess stock; coordinate repairable spares and warranty returns, and obtain technical approval for substitutions.

**4. Oversee vendor-maintained inventory and consignment programs.**

• Serve as the Utilities contact for vendor-managed stock; coordinate approved item lists, stocking locations, replenishment levels, and service expectations with Purchasing and suppliers.
• Track initial stocking commitments, routine replenishment, and stockouts; resolve shortages and coordinate urgent material needs.
• Review usage trends and adjust stocking recommendations as equipment and maintenance requirements change.
• Reconcile withdrawals, vendor stock records, and invoices against internal records and agreed terms; distinguish company-owned and consignment inventory.
• Review vendor performance for material availability, inventory accuracy, replenishment response, and service quality.

**5. Coordinate vendor services and support continuous improvement.**

• Work with Engineering, Operations and Planning & Control teams to manage service scopes and coordinate contractor schedules, site access, and required service documentation.
• Support maintenance cost estimates and budget planning; identify recurring equipment, supply, or process issues and recommend improvements.

**Critical Knowledge & Skills**

===============================

• Industrial maintenance planning, work order management, scheduling, and backlog prioritization.
• Working knowledge of pumps, piping, HVAC, compressed air, water and wastewater systems, and supporting electrical equipment.
• Ability to interpret drawings, equipment manuals, specifications, and parts lists.
• CMMS and inventory system use; Microsoft Excel, Word, and Outlook.
• Spare parts identification, criticality assessment, stocking parameters, cycle counts, and inventory reconciliation.
• Vendor-managed inventory, consignment controls, purchasing coordination, and supplier performance monitoring.
• Safety planning awareness, including LOTO, confined space, PPE, hot work, fall protection, and hoisting and rigging requirements.
• Clear communication, cost awareness, attention to detail, and coordination of competing priorities.

**Minimum Education & Experience**

• High school diploma or GED required
• Minimum of five years of experience in industrial maintenance, utilities operations and maintenance, maintenance planning, or maintenance materials coordination.

*