Facilities Technology and Data Coordinator

University of San Diego

San Diego, CA

Pay: $25-$29/hr

Shift: Full time

• San Diego, California

• Full-time regular

• 5750

Position Title & Department:

Facilities Technology and Data Coordinator; Facilities Management Technology Posting #

5750

Department Description: The mission of the University of San Diego Facilities Management Department is to efficiently operate, maintain, and support the development of quality facilities, grounds, and services, and at the same time to support our campus community, students, faculty, and staff. Through our efforts we support the university's commitment to pursuing truth, academic excellence, and the advancement of knowledge. University Description:

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

The Facilities Technology and Data Coordinator is responsible for assisting in the day-to-day coordination, operation, support, and updating of Facilities Management’s (FM) Computerized Maintenance Management System (CMMS), Preventive Maintenance (PM) Program, Deferred Maintenance (DM) Program, and the associated Reporting, Metrics and Key Performance Indicators (KPIs) of these programs and other systems in use in Facilities Management.

CMMS duties and responsibilities include system administration tasks, gathering and verifying building, area and asset data, and the review of finished work orders for data integrity. Additional duties include mobile device application training, support, management, and troubleshooting.

The PM Program responsibilities include the scheduling of preventive maintenance, ensuring a distributed workload across all trades and technicians. The coordinator will ensure that the program can rely on accurate assets, space, and task data.

The DM Program responsibilities include gathering and tracking new and ongoing deferred maintenance projects. These projects typically include building systems and equipment that have recently been added or revised due to design, construction, and renovation.

The coordinator will create and generate reports, KPI dashboards, metrics and analytics for these programs and others in use in Facilities Management.

This position will be instrumental in process improvement. The evaluation of asset information, preventive maintenance schedule configuration and accurate finished work order information as Facilities Technology and Data Coordinator 8/12/2026 it relates to work force productivity will be critical. The coordinator will make recommendations to managers on methods of improvement.

Special projects relating to other FM programs and systems may be assigned.

**Duties and Responsibilities:**

Program and System Administration:

CMMS Administration

• Complete tasks such as asset and equipment management, user and access permissions changes, system and workflow testing, and troubleshooting.
• Review finished work orders for accurate recording of technician labor and comments.
• Train technicians in the use of CMMS mobile applications.
• Maintain inventory of all mobile devices.
• As business processes evolve, learn and implement new processes and train staff.
• Create reports, KPI dashboards, metrics and analytics to support FM operations.
• Assist the FM organization in striving toward a data centric business model.

PM Program

• Responsible for scheduling planned work related to maintaining and operating the Facilities Management assets and infrastructure of the campus.
• Research, standardize and document preventive maintenance procedures for new equipment installations and for maintaining existing equipment.
• Coordinate with trades to establish schedules of preventative maintenance tasks and set up a continuous improvement process to ensure PMs are efficient.

DM Program

• Responsible for maintaining lists of deferred maintenance equipment, systems, and projects.
• Coordinate with Planning, Design & Construction and Building & Grounds Operations to track and record finished work that affects the DM program.

Data Gathering, Management and Analysis

• Collect, verify, and input data into the CMMS regarding building assets, equipment, systems, and areas.
• Organize, maintain, and keep current records of work performed, productivity and trends.
• Analyze requirements and performance measurements and develop reports to include cost trends, manpower performance and areas for improvement, to give manageme