Lineage Logistics
Calgary, AB
Shift: Full time
Schedule: Monday to Friday: 5:00am - 1:00pm (Hybrid) The Bilingual Fleet Maintenance Coordinator is responsible for coordinating and executing maintenance and repair activities for fleet assets, ensuring compliance, minimizing downtime, and supporting operational needs. This role manages preventive maintenance schedules, work orders, and vendor relationships while maintaining accurate records in the Fleet Management System (Ultimo and/or Truckmate). A critical aspect of this role is providing approved purchase orders to vendors before maintenance or repair work begins, based on validated estimates, and monitoring estimate-to-actual variance to control costs. Success requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal stakeholders and external vendors in a fast-paced environment. Key Responsibilities: Maintenance Scheduling Execution Schedule and coordinate preventive maintenance (PM) and commercial vehicle inspections (CVI) for all fleet assets. Respond to over-the-road breakdowns and arrange emergency repairs promptly. Monitor maintenance related EDVIR defect reports and ensure timely corrective actions. Work Order Data Management Create and manage work orders in Fleet Management Systems (Ultimo or Truckmate). Maintain accurate asset profiles and detailed maintenance history. Validate data integrity to support compliance, reporting, and financial decision-making. Vendor Coordination PO Management Provide approved purchase orders to vendors before maintenance or repair work begins, ensuring alignment with validated estimates. Review vendor estimates for accuracy and escalates approvals beyond spend thresholds. Monitor estimate-to-actual variance and take corrective action to reduce discrepancies. Ensure vendor compliance with SLAs and company standards. Communication Responsiveness Act as the primary liaison between Fleet and Operations dispatch teams to align maintenance schedules with load planning. Communicate proactively with third-party vendors to confirm service timelines and resolve issues. Monitor shared fleet maintenance mailboxes and respond promptly to internal and external inquiries. Provide timely updates to stakeholders on asset status and repair progress. Financial Administrative Support Review invoices with disputes for timely processing. Monitor, control, approve estimates. Ensure lowest cost is a priority while still balancing service. Actively monitor and pursue warranty opportunities. Support monthly accruals and cost tracking. Analytical Support Drill into historical maintenance data to validate estimates and make cost-effective repair decisions. Identify recurring issues and provide insights into Fleet leadership for continuous improvement. Compliance Safety Ensure adherence to DOT/FMCSA or NSC regulations. Maintain documentation for audits and inspections. Track wheel retorque and other safety-critical tasks MINIMUM REQUIREMENTS (KNOWLEDGE, SKILLS, ABILITIES) Must be bilingual in French and English 3–5 years of experience in fleet maintenance coordination or related field. Knowledge of tractors, trailers, chassis, reefers, and gensets. Familiarity with DOT/FMCSA or NSC regulations. Experience with Fleet Management Systems (Ultimo or Truckmate). Strong organizational and communication skills. Ability to prioritize and adapt in a fast-paced environment. Proficiency in Microsoft Office; experience with reporting tools preferred. Why Lineage? This is an excellent position to begin your career path within Lineage! Success in this role enables greater responsibilities and promotions! A career at Lineage starts with learning about our business and how each team member plays a part each and every day to satisfy our customers’ requirements. Beyond that, you’ll help us grow and learn on our journey to be the very best employer in our industry. We’ll ask you for your opinion and ensure we do our part to keep you developing and engaged as we grow our business. Working at Lineage is energizing and enjoyable. We value respect and care about our team members. Lineage is an Equal Employment Opportunity Employer and is committed to compliance with all local laws that prohibit workplace discrimination and unlawful harassment and retaliation. Lineage will not discriminate against any applicant on the basis of race, color, age, national origin, religion, physical or mental disability or any other protected status. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process. Benefits Lineage provides safe, stable, reliable work environments, medical, dental, and basic life and disability insurance benefits, RRSP matching and paid time off. Privacy Notice (French Version) Avis de Confidentialité (Version Française) (English version linked at the bottom of the page)