Facilities Manager

Harry Chapin Food Bank

Fort Myers, FL

Pay: $55,000-$63,000/yr

Shift: Full time

**Position Description**

**Position Title:** Facilities Manager

**FLSA Status:** Exempt, Full Time

**Immediate Supervisor:** Director of Operations

**Direct Reports:** Safety & Compliance Coordinator, Maintenance Associate, Other facility support employees.

**Position Summary**

The Facilities Manager is responsible for coordinating and overseeing the day-to-day maintenance, cleanliness, safety, security, grounds, fleet, equipment, and facility operations for Harry Chapin Food Bank's Fort Myers and Naples locations. The position coordinates maintenance activities, vendors, inspections, repairs, preventive maintenance, facility services, and safety and compliance activities to support safe, reliable, and efficient operations.

The Facilities Manager provides direct supervision and day-to-day directions to assigned employees and works collaboratively with Operations, Human Resources, Finance, and other departments to support facility operations and organizational priorities.

The position is responsible for maintaining accurate facility, maintenance, safety, inspection, licensing, permitting, and compliance records and for coordinating timely corrective action when issues are identified.

The Facilities Manager regularly works in office, warehouse, loading dock, cold-storage, fleet, and outdoor environments and may be required to travel between HCFB locations and other locations within the organization's service area.

**Essential Functions**

**1. Facility Operations & Maintenance**

• Coordinate and oversee the daily operation, maintenance, cleanliness, safety, security, and physical condition of HCFB facilities in Fort Myers and Naples.
• Oversee maintenance of warehouses, refrigeration systems, freezers, loading docks, office spaces, pantry locations, grounds, and other facility infrastructure.
• Develop, implement, and maintain preventive maintenance programs for buildings, equipment, infrastructure, and facility systems.
• Identify facility maintenance needs and coordinate timely corrective action.
• Coordinate repairs, emergency maintenance, and facility improvement projects.
• Monitor building systems and equipment to minimize operational disruptions and unnecessary expenses.
• Oversee forklift maintenance and repair scheduling to support safe and reliable warehouse operations.
• Establish and maintain cleaning standards for offices, warehouses, common areas, restrooms, and other applicable spaces.
• Directly supervise assigned cleaning staff and ensure cleaning responsibilities are appropriately scheduled and completed.
• Ensure appropriate cleaning supplies, equipment, and materials are available and maintained.
• Coordinate lawn care, landscaping, exterior property maintenance, and grounds services for both facilities.
• Manage lawn care and grounds-maintenance scheduling and service quality in accordance with HCFB policies and approved vendor agreements.
• Ensure facilities remain clean, sanitary, organized, safe, secure, and operationally effective.
• Coordinate facility response to emergencies, severe weather, power outages, refrigeration failures, building issues, and other operational disruptions in accordance with HCFB emergency response procedures and direction from organizational leadership.
• Support capital improvement and facility enhancement projects as assigned.

**2. Safety & Compliance**

• Coordinate and oversee facility-related safety and compliance activities in collaboration with the Director of Operations, Human Resources, and other appropriate organizational leaders.
• Directly supervise and provide day-to-day directions to the Safety & Compliance Coordinator, including establishing priorities, providing guidance, reviewing performance, and ensuring assigned responsibilities are completed.
• Ensure safety, inspection, training, incident, license, permit, certification, and compliance records are maintained accurately and timely.
• Conduct and/or oversee regular facility safety inspections and risk assessments.
• Identify unsafe conditions, hazards, and compliance concerns and coordinate appropriate corrective action.
• Support and coordinate compliance with applicable OSHA, USDA, food safety, fire/life-safety, environmental, transportation, local health and safety, and other requirements applicable to the position and assigned responsibilities.
• Ensure employees, volunteers, contractors, vendors, and visitors follow applicable HCFB safety requirements while working on or accessing HCFB property.
• Coordinate emergency preparedness and disaster-response activities related to facility operations in accordance with HCFB procedures.
• Ensure safety incidents, hazards, injuries, and compliance concerns are properly documented and communicated to appropriate leadership.
• Promote a culture of workplace safety, accountability, cleanliness, and continuous improvement.

**3. Licenses, Permits, Inspections & Certifications**

• Coordinate tracking and timely completion of require